How to Use Flash Fill in Excel Last Updated : 31 Jul, 2025 Comments Improve Suggest changes Like Article Like Report Flash Fill in Excel is an intelligent tool that automatically fills data by recognizing the pattern. For example, given a large dataset with shop name and shop number, you want to combine the name of the shop with the shop number so you can use the Flash Fill option to achieve this goal.Where Can You Find Excel Flash Fill?Go to the Data tab in your worksheet, you will find an option called Flash Fill. How to Use Excel Flash FillThere can be many ways to use Excel flash fill. Here listed are the three common ways to use Excel flash fill. So let us consider a data set with Email. Now we use Flash Fill to fill in the First name and Last name of the given data. Consider the same data set for all methods. Method 1: Using Excel Flash Fill Option To use Excel flash Fill follow the following steps:Step 1: Fill at least one cell of each column so that the Flash Fill could detect the pattern. Step 2: Click inside any cell of the table. Then click on the Data tab and then click on Flash Fill, the entire First Name column will be filled. Similarly, fill the data in the Last Name Column using the Flash Fill method. Method 2: Flash Fill Using Ctrl + EWe can also use the shortcut key Ctrl + E to use Excel Flash Fill option. To do so follow the following steps:Step 1: Fill at least one cell of each column, so that the Flash Fill could detect the pattern. Step 2: Now press Ctrl + E on your Keyboard and the entire column get auto-complete. Similarly, fill the data in LastName Column using the shortcut key.Method 3: Flash Fill Using the Faded listWe can also add data in the columns using Faded List. To do so follow the following steps:Step 1: Go to column First Name and start filling the First Name until a Faded list appears. Step 2: After the Faded list appears. If you find the Faded list suitable then press Enter. Similarly, fill the data in the Last Name Column using the Faded list. If you have a middle name then Flash Fill can also use to find the middle name. Comment More infoAdvertise with us Next Article Introduction to MS Excel G gautamgoel962 Follow Improve Article Tags : Excel Geeks-Premier-League-2022 Excel - Advanced ExcelGuide Similar Reads MS Excel Tutorial - Learn Excel Online Free Excel, one of the powerful spreadsheet programs for managing large datasets, performing calculations, and creating visualizations for data analysis. 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