How to Insert Multiple Rows in Excel: 4 Easy Methods

How to Add Multiple Rows in Excel

• Select Rows >> Highlight the same number of rows you want to insert.
• Insert Rows >> Right-click and choose Insert.

If you're looking to insert multiple rows in Excel quickly and without hassle, you're in the right place. Whether you're working with a simple table or a complex dataset, knowing how to add multiple rows in Excel is an essential skill. In this guide, we'll walk you through four easy methods to insert multiple rows at once. From using keyboard shortcuts to using the Insert option, copy-pasting, or even using the Name Box regardless of whether you're using Windows or Mac, these techniques will help you save time and keep your data organized.

How to Insert Multiple Rows in Excel using the Insert Option

If you are searching how to insert more than one row in excel between data automatically then adding rows using the Insert option would be the best method, This method is simple and effective for quickly adding rows without using shortcuts. Follow the below step by step method:

Step 1: Open Excel and Select Rows

Select the number of rows you want to insert. In our case, we will select 3 rows.

Step 2: Right Click and Select Insert

Right-click on any of the selected row. A context menu will pop up. Click on the Insert option you see on the menu. This will insert a new row in excel.

Step 3: Preview Results

The three rows we wanted to create have been inserted.

How to Insert Multiple Rows using an Excel Shortcut

To insert rows in Excel using shortcuts, press Ctrl + Shift + "+" (Windows) after selecting the number of rows you want to insert. On Mac, use Command + Shift + "+" to achieve the same result. Follow the Below step by step process to insert row in excel using shortcut:

Step 1: Open Excel and Select Row

Open your required excel sheet and select a row above which you want to insert a new row. Then, hit Shift + Spacebar to get the entire row selected.

Step 2: Select Number of Rows

Select the number of rows you want to insert by hitting Shift + Down Arrow. In our case, we will go with 3 rows.

Step 3: Press "CTRL + Shift+ (+)"

Hit Ctrl + (+) Key. As you can see in the below image, the three rows inserted as we wanted.

How to Insert Multiple Rows using the Copy and Paste Method

To insert multiple rows using the Copy and Paste method, This method allows you to insert rows by duplicating existing ones. Follow the below steps to Insert Rows in Excel Using Copy and Paste Method:

Step 1: Select your Row

Open Excel Rows and Select your blank row.

Step 2: Right Click and Copy your Row

Copy the row by pressing Ctrl + C (Windows) or Command + C (Mac). Alternatively Right Click and Select Copy Option.

Step 3: Find where to paste the row

Locate the place where you want to paste the row. Let's say A5.

Step 4: Insert Copied Cells

Right-click, and select Insert Copied Cells or press Ctrl + V (Windows) / Command + V (Mac) to paste the copied rows.

Preview Result:

How to Insert Multiple Rows Using Name Box

You can insert rows using the Name Box, This method allows for precise control over the number of rows inserted. Follow the below steps to Insert Multiple Rows in Excel:

Step 1: Select your Cell

Select the cell above where you want to add the new rows.

Step 2: Mention the row range in name box

In the Name Box (located next to the formula bar), type the range of rows you want to insert (e.g., 5:10 to insert 5 rows).

Step 3: Press the Enter key

Hit the Enter key to instant select the cell range from 5:10.

Step 4: Press Ctrl + Shift + "+"

use the keyboard shortcut Ctrl + Shift + "+" (Windows) or Command + Shift + "+" (Mac) to insert the rows at the selected location.

Additional Tips for Inserting Rows in Excel:

• For Quick Insert: If you're frequently adding rows, use the Ctrl + Shift + "+" (Windows) or Command + Shift + "+" (Mac) shortcut to save time.
• For Bulk Insertion: If you need to insert several rows at once, it's faster to select more existing rows, then insert your new rows.

Conclusion

Inserting multiple rows in Excel doesn’t have to be a tedious task. With the four methods we’ve shared—using keyboard shortcuts, the Insert option, copy-paste, and the Name Box. you can efficiently add multiple rows wherever you need them. Each of these methods is simple, effective, and can be applied depending on your needs. Whether you're handling large datasets or simply organizing a smaller sheet, these techniques will make inserting rows in Excel a quick and easy process.