Auditing tutorial
- 2. Auditing i AbouttheTutorial The main objective of auditing is to ensure the financial reliability of any organization. Independent opinion and judgment form the objectives of auditing. Auditing also helps to ensure that the books of accounts are kept according to the rules stipulated in the Companies Act and whether the books of accounts show a true and fair view of the state of affairs of the company or not. Audience This tutorial has been prepared for all those readers who wish to have a quick overview of how auditing works and helps organizations in diverse fields. Prerequisites To understand this tutorial, you need to be familiar with the basics of accounting at workplace. Copyright&Disclaimer Copyright 2017 by Tutorials Point (I) Pvt. Ltd. All the content and graphics published in this e-book are the property of Tutorials Point (I) Pvt. Ltd. The user of this e-book is prohibited to reuse, retain, copy, distribute or republish any contents or a part of contents of this e-book in any manner without written consent of the publisher. We strive to update the contents of our website and tutorials as timely and as precisely as possible, however, the contents may contain inaccuracies or errors. Tutorials Point (I) Pvt. Ltd. provides no guarantee regarding the accuracy, timeliness or completeness of our website or its contents including this tutorial. If you discover any errors on our website or in this tutorial, please notify us at [email protected]
- 3. Auditing ii TableofContents About the Tutorial....................................................................................................................................i Audience..................................................................................................................................................i Prerequisites............................................................................................................................................i Copyright & Disclaimer.............................................................................................................................i Table of Contents....................................................................................................................................ii AUDITING ─ INTRODUCTION ...............................................................................................1 AUDITING ─ DETECTION AND PREVENTION OF FRAUD........................................................5 Misappropriation of Cash........................................................................................................................5 Misappropriation of Goods .....................................................................................................................5 Manipulation of Accounts.......................................................................................................................6 Manner of Manipulation of Accounts......................................................................................................6 AUDITING ─ DETECTION & PREVENTION OF ERRORS...........................................................7 Error of Principle .....................................................................................................................................7 Errors of Omission...................................................................................................................................7 Errors of Duplication ...............................................................................................................................8 Errors of Commission ..............................................................................................................................8 Compensating Errors...............................................................................................................................8 Prevention of Errors and Fraud ...............................................................................................................8 AUDITING ─ BASIC PRINCIPLES ..........................................................................................10 AUDITING ─ ADVANTAGES.................................................................................................12 AUDITING ─ LIMITATIONS..................................................................................................13
- 4. Auditing iii AUDITING — CLASSIFICATIONS..........................................................................................14 Audit of Individuals ...............................................................................................................................14 Audit of Sole-Trader’s Books of Accounts..............................................................................................15 Audit of Partnership Firm......................................................................................................................15 Government Audit ................................................................................................................................16 Statutory Audit .....................................................................................................................................17 Cost Audit .............................................................................................................................................18 Tax Audit...............................................................................................................................................18 Balance Sheet Audit ..............................................................................................................................18 Continuous Audit ..................................................................................................................................19 Annual Audit .........................................................................................................................................19 Partial Audit..........................................................................................................................................19 Internal Audit........................................................................................................................................19 Management Audit ...............................................................................................................................20 Post & Vouch Audit ...............................................................................................................................20 Audit in Depth.......................................................................................................................................21 Interim Audit.........................................................................................................................................21 AUDITING ─ PREPARATION BEFORE AN AUDIT ..................................................................23 AUDITING ─ AUDIT PLANNING...........................................................................................24 AUDITING ─ AUDIT PROGRAM...........................................................................................26 AUDITING ─ EXAMPLES OF AUDIT PROGRAM....................................................................28 AUDITING ─ MODIFICATION OF AUDIT PROGRAM ............................................................30 Classification of Working Papers ...........................................................................................................31 AUDITING ─ METHODS OF AUDIT......................................................................................32 AUDITING ─ DUTIES OF AUDIT STAFF ................................................................................34
- 5. Auditing iv AUDITING ─ AUDIT EVIDENCE............................................................................................35 Procedures To Collect Audit Evidences..................................................................................................35 Formation of an Opinion.......................................................................................................................35 AUDITING ─ TYPES OF EVIDENCE.......................................................................................37 AUDITING ─ AUDIT TECHNIQUES.......................................................................................39 AUDITING ─ INTERNAL CONTROL ......................................................................................41 Purpose of Internal Control...................................................................................................................41 Characteristics of Internal Control.........................................................................................................42 Limitations of Internal Control ..............................................................................................................42 Scope of Internal Control ......................................................................................................................42 Internal Control and Auditor .................................................................................................................43 Review of Internal Control System ........................................................................................................43 AUDITING — INTERNAL CHECK..........................................................................................44 Principles of Internal Check...................................................................................................................44 Advantages of Internal Check................................................................................................................45 Disadvantages of Internal Check ...........................................................................................................45 AUDITING ─ INTERNAL CHECK AND AUDITOR....................................................................46 AUDITING ─ INTERNAL AUDIT............................................................................................51 Statutory Requirement .........................................................................................................................51 AUDITING ─ AUDIT SAMPLING...........................................................................................54 What is Audit Sampling? .......................................................................................................................54 What is Statistical Sampling? ................................................................................................................55 Important Points From SA-530..............................................................................................................56 AUDITING ─ VOUCHING.....................................................................................................58
- 6. Auditing v AUDITING ─ MECHANIZED ACCOUNTING..........................................................................61 AUDITING ─ TRADING TRANSACTIONS ..............................................................................62 Vouching of Purchase Book...................................................................................................................62 Vouching of Purchase Return Book .......................................................................................................63 Vouching of Goods sent on Consignment Basis .....................................................................................63 Vouching of Credit Sale .........................................................................................................................64 Vouching of Sales Return ......................................................................................................................65 Goods Sold on Sale or Return Basis .......................................................................................................65 Goods Sold on Hire Purchase System ....................................................................................................66 Forward Sale .........................................................................................................................................66 Sale of Scrap..........................................................................................................................................66 Vouching of Journal Book......................................................................................................................66 Other Important Aspects.......................................................................................................................67 AUDITING ─ VOUCHING OF CASH TRANSACTIONS.............................................................68 Vouching of Cash Receipts (Debit Side of Cash Book)............................................................................68 Vouching of Cash Payments (Credit Side of Cash Book).........................................................................71 Internal Control System for Cash Transactions......................................................................................74 AUDITING ─ VOUCHING OF LEDGER..................................................................................75 Personal Ledger Accounts .....................................................................................................................75 Impersonal Ledger Accounts .................................................................................................................76 Outstanding Assets ...............................................................................................................................77 Deferred Revenue Expenditure .............................................................................................................78 Outstanding Liabilities...........................................................................................................................78 AUDITING ─ VERIFICATION ................................................................................................82 Objectives of Verification......................................................................................................................82 Vouching and Verification .....................................................................................................................82
- 7. Auditing vi Verification of Liabilities........................................................................................................................82 Confirmation and Verification...............................................................................................................83 Valuation of Assets and Liabilities.........................................................................................................83 Components of Valuation......................................................................................................................84 Basis of Valuation..................................................................................................................................84 Vouching, Verification and Valuation....................................................................................................84 Verification and Valuation of Copyright ................................................................................................85 Verification and Valuation of Fixed Assets ............................................................................................85 Verification and Valuation of Current Assets.........................................................................................87 Verification and Valuation of Fictitious Assets ......................................................................................89 Verification and Valuation of Liabilities.................................................................................................89 AUDITING ─ DEPRECIATION, RESERVES & PROVISION .......................................................92 What is Depreciation?...........................................................................................................................92 Reason of Depreciation.........................................................................................................................92 Depreciation Methods ..........................................................................................................................93 What is Provision?.................................................................................................................................95 What are Reserves? ..............................................................................................................................95 AUDITING ─ CAPITAL AND REVENUE .................................................................................98 Capital Expenditure...............................................................................................................................98 Revenue Expenditure............................................................................................................................98 How to Allocate Revenue or Capital? ....................................................................................................99 Revenue Expenses Which are Treated as Capital Expenditure...............................................................99 Deferred Revenue Expenditure ...........................................................................................................100 Auditor’s Duty regarding Deferred Revenue Expenditure ...................................................................100 Capital and Revenue Profit..................................................................................................................100 Capital and Revenue Receipts .............................................................................................................100 Capital and Revenue Losses ................................................................................................................101
- 8. Auditing vii AUDITING ─ AUDIT OF HOSPITALS...................................................................................102 Maintenance of Accounts of Hospitals ................................................................................................102 Preliminary Audit of Hospitals.............................................................................................................103 Audit of Expenses of Hospitals ............................................................................................................103 Audit of Assets and Liabilities of Hospitals ..........................................................................................104 Audit of Income of Hospitals ...............................................................................................................104 AUDITING ─ AUDIT OF EDUCATIONAL INSTITUTIONS ......................................................106 Maintenance of Accounts of Educational Institutions .........................................................................106 Preliminary Audit of Educational Institutions......................................................................................107 Internal Control System ......................................................................................................................107 Audit of Assets and Liabilities..............................................................................................................108 Audit of Income of Educational Institutions ........................................................................................108 Audit of Expenses of Educational Institutions .....................................................................................109 AUDITING ─ AUDIT OF CHARITABLE INSTITUTIONS..........................................................110 AUDITING ─ AUDIT OF CLUBS & THEATRE .......................................................................111 Audit of Clubs......................................................................................................................................111 Audit of Income and Expenditure of Club............................................................................................112 Audit of Cinemas and Theatre.............................................................................................................113 Audit of Expenses of Cinemas and Theatre .........................................................................................114 AUDITING ─ AUDIT OF SOLE PROPRIETARY CONCERN.....................................................115 AUDITING ─ AUDIT OF PARTNERSHIP FIRMS....................................................................116 AUDITING ─ AUDIT OF DOCTORS.....................................................................................118 AUDITING ─ AUDIT OF ELECTRICITY SUPPLY COMPANY...................................................119 AUDITING ─ AUDIT OF SHIPPING COMPANY....................................................................120
- 9. Auditing viii AUDITING ─ AUDIT OF CO-OPERATIVE SOCIETIES............................................................121 Audit of Co-operative Society..............................................................................................................121 Books, Accounts and Other Records of the Society .............................................................................123 Special Features of Co-Operative Audit...............................................................................................123 Restriction on Co-operative Society ....................................................................................................125 AUDITING ─ AUDIT OF HOTELS........................................................................................127 Audit of Hotels ....................................................................................................................................127 Points of Sale ......................................................................................................................................128 AUDITING ─ MANAGEMENT AUDIT .................................................................................133 Audit Report .......................................................................................................................................136 Criticism of Management Audit...........................................................................................................136 AUDITING ─ TAX AUDIT ...................................................................................................137
- 10. Auditing 9 The origin of auditing can be traced to Italy. Around the year 1494, Luca Paciolo introduced the double entry system of bookkeeping and described the duties and responsibilities of an Auditor. Auditing in India has been described in different ways: “Auditing is a systematic and independent examination of data, statements, records, operations and performances (financial or otherwise) of an enterprise for a stated purpose. In any auditing situation, the Auditor perceives and recognizes the propositions before him for examination, collects evidence, evaluates the same and on this basis, formulates his judgment which is communicated through his audit report.” - The Institute of Chartered Accountant of India Another definition goes as such: “Auditing is an intelligent and critical scrutiny of books of accounts of a business with the documents and vouchers from which they have been written up, for the purpose of ascertaining whether the working results of a particular period as shown by Profit and Loss Account and also the financial position as reflected in the Balance-sheet are truly and fairly determined and presented by those responsible for their compilation.” - J. R. Batliboi Auditing in India Let us now understand the growth of auditing in India. The Indian Companies Act, 1913, prescribed for the first time the qualifications of an Auditor. The Government of Bombay was the first to conduct related courses of study such as the Government Diploma in Accountancy (GDA). The Auditor’s Certificate Rule was passed in 1932 to maintain uniform standard in Accountancy and Auditing. The Chartered Accountant Act was enacted by the Parliament of India in 1939. The Act regulates that a person can be authorized to audit only when he qualifies in the examinations conducted by The Institute of Chartered Accountants of India. Following are a few other points related to Auditing in India: Members of Institute of Cost and Works Accountant of India are authorized to conduct cost audit according to Section 233-B of the Companies Act, 1956. Companies Act 1931 was replaced by Companies Act 1956. An Auditor can be appointed only by a special resolution as per section 224 The Companies (amendment) Act, 1974. AUDITING ─ INTRODUCTION
- 11. Auditing 10 Bookkeeping A Bookkeeper records day-to-day transaction in the books of accounts in a systematic manner. Bookkeeping includes: Journalizing Posting to ledger Totaling and balancing of ledger accounts Accountancy The job of Accountancy begins where bookkeeping ends and includes the following; Rectification of errors Preparation of Trial Balance Preparation of financial statements (Trading and Profit & Loss account and Balance- Sheet, etc.) Auditing Preparation of accounts is not the duty of an Auditor. “Auditing begins, where accountancy ends”. Auditor is only concerned for checking and verification of records. Auditor is a qualified person appointed for the purpose of certification of work done by others. Investigation An investigation may be done with a specific purpose. It is usually conducted to know the financial position of a business, extent of fraud and misappropriation and the earning capacity of any business unit, etc. The time duration for investigation may also extend beyond one year. Investigation may not be necessarily done by a qualified Chartered Accountant. Qualities of an Auditor An Auditor must have the following qualifications and qualities: He should be a qualified Chartered Accountant or he should be a qualified member of The Institute of Cost & Works Accountants of India to do cost audit. He must have adequate skills and qualities to conduct his work efficiently.
- 12. Auditing 11 An Auditor must be honest, impartial and unbiased. He should also be hardworking, have adequate common sense, capacity to hear arguments of others, systematic and methodical. An Auditor should ask for clarification on matter on which he is unable to understand the information provided to him. His audit report should be correct and clear. In case where any suspicious situation arises, he should assume that he is dealing with dishonest and fraudulent peoples. He must have thorough knowledge of accounting principles and practices. He must have the knowhow of all the domestic and international court case decisions. He must have thorough knowledge of financial management, industrial management and business organizations. He must have up-to-date knowledge of the Mercantile law and the Companies Act. Scope of Auditing In comparison with earlier days, where the main objective of auditing was to detect fraud, we now have enhanced ways to determine a true and fair view of financial statements. In recent times, almost every country of the world has introduced various legislations and framed rules and regulation of auditing. In India also legislations related to Tax Audit, Cost Audit, Management Audit and operation Audit, etc. are coming up. The main purpose of auditing is to certify the correctness of financial statements and to detect errors and frauds. Techniques of Auditing Following are the common techniques of auditing: Checking of posting and casting. Physical verification of assets. Verification and examination of transactions with available evidences. Scrutiny of the books of accounts. Checking of various calculations. Checking of carried forward balances in next year. Checking of Bank reconciliation statements. Auditor can get information from inside and outside sources of organization.
- 14. Auditing 13 The main objective of auditing is to ensure the financial reliability of any organization; detection of fraud is just an incidental object. Independent opinion and judgment form the objectives of auditing. The job of an Auditor is to ensure that the books of accounts are kept according to the rules stipulated in the Companies Act; an Auditor also needs to ensure whether the books of accounts show a true and fair view of the state of affairs of the company or not. The following are the three distinct types of fraud: Misappropriation of Cash Misappropriation of Goods Manipulation of Accounts MisappropriationofCash Misappropriation of cash is the easiest way of fraud especially in large business houses where there is limited or no communication between the owner of an organization and the cashier. Following are some of the ways through which embezzlement or misappropriation can be done: Theft of cash receipts and petty cash and showing fictitious payment to workers, creditors, purchases, etc. Showing false payments or excess payments in cash book. By using the Teeming and Lading method, the money received from any customer can be pocketed and the money received from another customer can be shown as money received from the former. Cash sale can be shown as credit sale. Strict internal control system should be followed in receipts and payments of cash so that the work done by one person should be automatically checked by another person. MisappropriationofGoods Misappropriation of goods can be done in the following ways: Goods may be stolen by employees or with the help of employees. By issuing false credit notes to customer on account of goods return. AUDITING ─ DETECTION AND PREVENTION OF FRAUD
- 15. Auditing 14 Detection of misappropriation of goods is more difficult rather than detecting misappropriation of money, especially where management is not much vigilant and sound system of book-keeping, internal control and adequate system of securities are not available. To keep control on the physical verification of goods, reconciliation of physical stock with books and careful checking of sale and purchase is must. ManipulationofAccounts Two types of manipulation of accounts are mainly done by top management to mislead some parties for some specific purpose. Showing higher profits: Following are the reasons behind showing higher profit than actual: o To obtain credit or to enhance existing credit from financial institutions and also to show credit worthies to suppliers of the company. o To maintain confidence of shareholders. o To hike the market price of shares of the company and enable the sale of those at higher price, it may be done by declaring higher dividends on shares. o To get more commission where commission is calculated on the basis of profit earned. o To declare dividend at higher rate. Showing low profits: Following are the reasons behind showing lower profit than actual: o To avoid or to reduce Direct Taxes of the company (Income Tax, Wealth Tax). o To purchase shares at lower price. o To give wrong impression to the other competitors of the business. MannerofManipulationofAccounts Manipulation of accounts may be done in the following ways: Window dressing is a manipulation or miss-representation of financial data in such a way that it seems better than what it actually is. Some of the method of window dressing is given as hereunder o Over valuation of closing stock o Under valuation of Liabilities or Over-valuation of assets. o Purchases and expenses of current year may be deferred to next financial year.
- 16. Auditing 15 o Charging revenue expenses as capital expenditure o Sale and other incomes of preceding year may be shown as income or sale of the current year. Secret reserves of previous years may be used in the current financial year to inflate the profit or secret reserves may be created to suppress the profit of the current financial year. Stock may be under or overvalued. Income and sales may be suppressed or inflated. Expenses and purchases may be suppressed or inflated.
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