DBMS Introduction: Database Users and Databases

Chapter 1
Introduction: Databases and
Database Users

Outline
 Types of Databases and Database Applications
 Basic Definitions
 Typical DBMS Functionality
 Example of a Database (UNIVERSITY)
 Main Characteristics of the Database Approach
 Database Users
 Advantages of Using the Database Approach
 When Not to Use Databases

Basic Definitions
 Database:
 A collection of related data.
 Data:
 Known facts that can be recorded and have an implicit meaning.
 Mini-world:
 Some part of the real world about which data is stored in a
database. For example, student grades and transcripts at a
university.
 Database Management System (DBMS):
 A software package/ system to facilitate the creation and
maintenance of a computerized database.
 Database System:
 The DBMS software together with the data itself. Sometimes, the
applications are also included.

Simplified database system environment

Typical DBMS Functionality
 Define a particular database in terms of its data types,
structures, and constraints
 Construct or Load the initial database contents on a
secondary storage medium
 Manipulating the database:
 Retrieval: Querying, generating reports
 Modification: Insertions, deletions and updates to its content
 Accessing the database through Web applications
 Processing and Sharing by a set of concurrent users and
application programs – yet, keeping all data valid and
consistent

Typical DBMS Functionality
 Other features:
 Protection or Security measures to prevent
unauthorized access
 “Active” processing to take internal actions on data
 Presentation and Visualization of data
 Maintaining the database and associated
programs over the lifetime of the database
application

Called database, software, and system
maintenance

Example of a Database
(with a Conceptual Data Model)
 Mini-world for the example:
 Part of a UNIVERSITY environment.
 Some mini-world entities:
 STUDENTs
 COURSEs
 SECTIONs (of COURSEs)
 (academic) DEPARTMENTs
 INSTRUCTORs

Example of a Database
(with a Conceptual Data Model)
 Some mini-world relationships:
 SECTIONs are of specific COURSEs
 STUDENTs take SECTIONs
 COURSEs have prerequisite COURSEs
 INSTRUCTORs teach SECTIONs
 COURSEs are offered by DEPARTMENTs
 STUDENTs major in DEPARTMENTs
 Note: The above entities and relationships are typically
expressed in a conceptual data model, such as the
ENTITY-RELATIONSHIP data model (see Chapters 3, 4)

Main Characteristics of the Database
Approach
 Self-describing nature of a database system:
 A DBMS catalog stores the description of a particular
database (e.g. data structures, types, and constraints)
 The description is called meta-data.
 This allows the DBMS software to work with different
database applications.
 Insulation between programs and data:
 Called program-data independence.
 Allows changing data structures and storage organization
without having to change the DBMS access programs.

Example of a simplified database catalog

Approach (continued)
 Data Abstraction:
 A data model is used to hide storage details and
present the users with a conceptual view of the
database.
 Programs refer to the data model constructs rather
than data storage details
 Support of multiple views of the data:
 Each user may see a different view of the
database, which describes only the data of
interest to that user.

 Sharing of data and multi-user transaction
processing:
 Allowing a set of concurrent users to retrieve from and to
update the database.
 Concurrency control within the DBMS guarantees that each
transaction is correctly executed or aborted
 Recovery subsystem ensures each completed transaction
has its effect permanently recorded in the database
 OLTP (Online Transaction Processing) is a major part of
database applications. This allows hundreds of concurrent
transactions to execute per second.

Database Users
 Users may be divided into
 Those who actually use and control the database
content, and those who design, develop and
maintain database applications (called “Actors on
the Scene”), and
 Those who design and develop the DBMS
software and related tools, and the computer
systems operators (called “Workers Behind the
Scene”).

Database Users
 Actors on the scene
 Database administrators:

Responsible for authorizing access to the database,
for coordinating and monitoring its use, acquiring
software and hardware resources, controlling its use
and monitoring efficiency of operations.
 Database Designers:

Responsible to define the content, the structure, the
constraints, and functions or transactions against
the database. They must communicate with the
end-users and understand their needs.

Categories of End-users
 Actors on the scene (continued)
 End-users: They use the data for queries, reports
and some of them update the database content.
End-users can be categorized into:

Casual: access database occasionally when
needed

Naïve or Parametric: they make up a large section
of the end-user population.
 They use previously well-defined functions in the form of
“canned transactions” against the database.
 Examples are bank-tellers or reservation clerks who do
this activity for an entire shift of operations.

Categories of End-users (continued)

Sophisticated:
 These include business analysts, scientists, engineers,
others thoroughly familiar with the system capabilities.
 Many use tools in the form of software packages that work
closely with the stored database.

Stand-alone:
 Mostly maintain personal databases using ready-to-use
packaged applications.
 An example is a tax program user that creates its own
internal database.
 Another example is a user that maintains an address book

Advantages of Using the Database
Approach
 Controlling redundancy in data storage and in
development and maintenance efforts.
 Sharing of data among multiple users.
 Restricting unauthorized access to data.
 Providing Storage Structures (e.g. indexes) for
efficient Query Processing

Advantages of Using the Database
 Providing backup and recovery services.
 Providing multiple interfaces to different classes
of users.
 Representing complex relationships among data.
 Enforcing integrity constraints on the database.
 Drawing inferences and actions from the stored
data using deductive and active rules

Additional Implications of Using the
Database Approach
 Potential for enforcing standards:
 This is very crucial for the success of database
applications in large organizations. Standards
refer to data item names, display formats, screens,
report structures, meta-data (description of data),
Web page layouts, etc.
 Reduced application development time:
 Incremental time to add each new application is
reduced.

Additional Implications of Using the
Database Approach (continued)
 Flexibility to change data structures:
 Database structure may evolve as new
requirements are defined.
 Availability of current information:
 Extremely important for on-line transaction
systems such as airline, hotel, car reservations.
 Economies of scale:
 Wasteful overlap of resources and personnel can
be avoided by consolidating data and applications
across departments.

Historical Development of Database
Technology
 Early Database Applications:
 The Hierarchical and Network Models were introduced in
mid 1960s and dominated during the seventies.
 A bulk of the worldwide database processing still occurs
using these models, particularly, the hierarchical model.
 Relational Model based Systems:
 Relational model was originally introduced in 1970, was
heavily researched and experimented within IBM Research
and several universities.
 Relational DBMS Products emerged in the early 1980s.

Technology (continued)
 Object-oriented and emerging applications:
 Object-Oriented Database Management Systems
(OODBMSs) were introduced in late 1980s and early 1990s
to cater to the need of complex data processing in CAD and
other applications.

Their use has not taken off much.
 Many relational DBMSs have incorporated object database
concepts, leading to a new category called object-relational
DBMSs (ORDBMSs)
 Extended relational systems add further capabilities (e.g. for
multimedia data, XML, and other data types)

Technology (continued)
 Data on the Web and E-commerce Applications:
 Web contains data in HTML (Hypertext markup
language) with links among pages.
 This has given rise to a new set of applications
and E-commerce is using new standards like XML
(eXtended Markup Language). (see Ch. 27).
 Script programming languages such as PHP and
JavaScript allow generation of dynamic Web
pages that are partially generated from a database
(see Ch. 26).

Also allow database updates through Web pages

Extending Database Capabilities
 New functionality is being added to DBMSs in the following areas:
 Scientific Applications
 XML (eXtensible Markup Language)
 Image Storage and Management
 Audio and Video Data Management
 Data Warehousing and Data Mining
 Spatial Data Management
 Time Series and Historical Data Management
 The above gives rise to new research and development in
incorporating new data types, complex data structures, new
operations and storage and indexing schemes in database systems.

When not to use a DBMS
 Main inhibitors (costs) of using a DBMS:
 High initial investment and possible need for additional
hardware.
 Overhead for providing generality, security, concurrency
control, recovery, and integrity functions.
 When a DBMS may be unnecessary:
 If the database and applications are simple, well defined,
and not expected to change.
 If there are stringent real-time requirements that may not be
met because of DBMS overhead.
 If access to data by multiple users is not required.

When not to use a DBMS
 When no DBMS may suffice:
 If the database system is not able to handle the
complexity of data because of modeling limitations
 If the database users need special operations not
supported by the DBMS.

Summary
 Types of Databases and Database Applications
 Basic Definitions
 Typical DBMS Functionality
 Example of a Database (UNIVERSITY)
 Main Characteristics of the Database Approach
 Database Users
 Advantages of Using the Database Approach
 When Not to Use Databases

DBMS Introduction: Database Users and Databases

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