Introduction to MS Office
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Microsoft Word is a word processing program that allows users to create documents. It features a ribbon interface with tabs for formatting options like fonts, paragraph styles, page layout, and more. The ribbon replaces traditional menus and toolbars. Key features in Word include formatting text with different fonts, sizes, colors, and styles. Users can also align, cut, copy and paste text. Formatting and editing tools are found primarily on the Home tab of the ribbon.
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 1
Word processor: It is an application program for manipulating text-based documents; the electronic
equivalent of paper, pen, typewriter, eraser, and most likely, dictionary and thesaurus. It can display
documents either in text mode, using highlighting, underlining, or color to represent italics, boldfacing,
and other such formatting, or in graphics mode, wherein formatting and, sometimes, a variety of fonts
appear on the screen as they will on the printed page.
MS WORD: it is a word processing application programmed by Microsoft Company.
Figure 1.0: Parts of MS Word 2007 Window](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-1-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 2
Basic Options in MS Word
The Office Button
The Ribbon
Located where taskbars used to be, Ribbons graphically display the changing features as you click on the
menu-bar tabs. It may take you time to adjust to the new locations of familiar options, but Ribbons may
expose you to new commands and tools.
The Ribbon allows you to…
HOME tab: Change the Font, Paragraph and Heading styles and view the clipboard and editing
options.
INDEX tab: Lets you insert pages, tables, illustrations, links, headers, footers, text and symbols.
Page Layout tab: This tab lets you alter page setup, background, themes, paragraph properties,
and arrangement of document.
This button provides
quick access for creating,
opening, converting, saving,
printing, preparing, sending,
publishing, and closing files.
You click on it to see these
options:
New, Open, Save, Save As, Print,
Prepare, Send, Publish and Close.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-2-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 3
References tab: This tab lets you add table of contents, footnotes, citations, bibliography,
captions, index and table of authorities.
Mailings tab: Create envelopes and labels, use mail merge, write and insert fields, and
preview results.
Review tab: Use proofing techniques, insert comments, track changes, compare and protect
documents.
View tab: Change document and window layout, show/hide thumbnails, and view/record
macros.
Hiding your Toolbars
1. To remove your toolbar, right click on the blue section beside the View tab.
2. Choose Minimize the Ribbon.
3. You will see this:
To view your Toolbars again,
4. Right click on the blue section beside View again.
5. Click Minimize the Ribbon again.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-3-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 4
The Quick Access toolbar
To customize the Quick Access toolbar
1. Right – click on the button you want to add to
the Quick Access toolbar (for example Cut).
2. From the menu that appeared, select Add to
Quick Access Toolbar.
3. The button will now appear on the Quick Access toolbar.
Fixing Mistakes
Undoing a Mistake
1. From the Quick Access toolbar, locate the Undo button.
2. Click once on the Undo button to undo the most recent action completed.
3. Click on the Undo button again to undo the second most recent action.
Undoing Multiple Mistakes
1. From the Quick Access toolbar, locate the Undo button.
2. Click on the drop-down arrow of the Undo button.
3. From the list that appears, select the actions you wish to undo. Word will highlight the actions in
orange.
Redoing an Action
1. From the Quick Access toolbar, locate the Redo button.
2. Click once on the Redo button to restore your previous content.
The Quick Access toolbar is located on the right of the Office button. It
contains the three most frequently used buttons; Save, Undo, and
Redo.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-4-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 5
BASIC ACTIONS IN MS WORD (HOME TAB)
Making a New Document
1. Click on your Office Button.
2. Select “New” from the menu. Then click “Create” on the dialogue box.
Closing the Document
1. Click on your Office Button.
2. Select “Close”.
3. If your document is not yet saved, you will see this:
To save document click “Yes”.
To not save document click “No”.
To cancel closing the document click “Cancel”.
Saving Information on the Computer
1. Go to the Office Button.
2. Click Save As...
3. Click the down arrow in the “Save in” box.
4. Locate the directory you want your document to be saved in.
5. Click the textbox beside File name:
6. Type the name you would like to call your file.
7. Click Save.
8. Wait as the computer saves your file.
TAKE NOTE!
You should save your work as you go, about every two minutes.
Once you have saved your work with a name you only have to click the save button beside
the Office button to save changes or press CTRL plus S.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-5-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 6
Practice Activities
Activity #1
1. Type the names of 10 colours into your document.
2. Type one on each line using Enter on your keyboard.
3. Save the file and name it “Activity1”.
4. Close.
Activity #2
1. Open a new page.
2. Type the names of the numbers one to twenty, one on each line.
3. Save this file. The file name is “Activity2”.
4. Close.
Activity #3
1. Open a new page.
2. Type five kinds of animals, one on each line.
3. Save this file. The file name is “Activity3”.
4. Close.
The HOME tab
The Clipboard Group – Cutting, Copying and Pasting
KEYBOARD SHORTCUT
To simplify the process of cutting, copying, and pasting data use one of the following shortcut key
combinations.
To… Type…
Cut CTRL + X
Copy CTRL + C
Paste CTRL + V
Copying Words
1. Select the words you want to copy by highlighting them.
2. Click on the Home Tab.
3. Click on Copy.
Cutting Words
1. Select the words you want to cut by highlighting them.
2. Click on “Cut”.
3. The words will disappear.
Pasting Words
1. Click to the place
in the page where
you would like to
paste.
2. Click paste.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-6-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
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The Font Group
A font is the type of the text that you use.
When you want to change your Font, make sure the Home Tab is active.
This is where the font changes are.
Changing Font Type
1. Select the words you want to change by highlighting them.
2. Click the drop-down arrow beside the font name in your Tools
3. Look through the different fonts and click on the font that you want.
Practice Activity: Font Type
Activity #1
1. Type the days of the week, one on each line.
2. Select Monday.
3. Change the font to ‘Monotype Corsiva’.
4. Deselect Monday.
Activity #2
1. Select Thursday.
2. Change the font of Thursday to ‘Georgia’.
3. Deselect Thursday.
Activity #3
1. Select Sunday.
2. Change the font of Sunday to ‘Verdana’.
3. Deselect Sunday.
4. Save the document and name it as “Activity4”.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-7-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 8
Changing Font Size
1. To change font size select the words you want to change. Highlight them.
2. Click on the drop-down arrow beside the font size.
3. Click on the Font Size you want.
Practice Activity: Font Size
Activity #1
1. Open the “Days.docx” document.
2. Select Tuesday.
3. Change the font size for Tuesday to 48.
4. Deselect Tuesday.
Activity #2
1. Select Wednesday.
2. Change the font of Wednesday to size 26.
3. Deselect Wednesday.
Activity #3
1. Select Sunday.
2. Change the font size of Sunday to 8.
3. Deselect Sunday.
Changing Font Colour
1. Select the words you want to change by highlighting them.
2. Click on the drop-down arrow beside the “A” here.
3. You will see your colour options.
4. As you move your mouse over the colours, your selection will change
to show you what each colour will look like.
5. Click on the box of the colour you want.
6. If you do not like that colour, you can choose a different one.
You can change the font size using this arrow.
The standard size is 12 but you can make it bigger or
smaller.](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-8-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 9
Practice Activity: Font Colours
Activity #1
1. Open a new document and type your first and last name.
2. Select your whole name.
3. Change the font colour to blue.
4. Change the font to Lucinda Handwriting.
5. Change the font size to 72.
6. Type your street address.
7. Select your address.
8. Change the colour of your address to red and the font size to 18.
9. Change the font of your address to Tahoma.
10. Save the document and save it as “Activity5”.
How to Change Font Styles
This is where your font styles are located.
1. Select the words you want to change by highlighting them.
2. Click on the letter of what you want to do.
3. To Bold click
4. To change to Italics click
5. To underline click
6. To undo style just click the letter again and it will change back.
7. To change the style of Underline you want to use, click the
drop – down arrow beside the
8.
9. Click on the type of Underline that you want.
This is bold
This is italic
This is underlined](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-9-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 10
Practice Activity: Font Styles
Activity #1
1. Open Activity5
2. Select your name.
3. Change the font of your name to ‘Monotype Corsiva’.
4. Change the colour of your name to purple.
5. Change the font of your name to size 72.
6. Underline your name.
7. Deselect.
8. Type the name of your barangay.
9. Select the name of your barangay.
10. Change the style of your barangay to italics.
11. Bold the name of your barangay.
12. Deselect.
13. Quick save the file and close it.
Paragraph Group
The computer can put things on the left, in the center or on the right of the page.
1. Select the text that you want to align by highlighting it.
2. Then click on the direction you want it aligned.
3. When you click on the alignment you want, it will change to an orange colour.
Practice Activity: Alignment
Activity #1
1. Create a new Document.
2. Type the four seasons, one on each line.
3. Change each word to a different font.
4. Change each word to a different size.
5. Change each word to a different colour.
6. Put the words in the center.
7. Save as ‘Activity6’.
Left alignment
Center
Right
Justified](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-10-320.jpg)
![[OFFICE APPLICATION 2007] SESSION 2
ACTS Computer College-Infanta | by: maria cristina b. nazareno 11](https://image.slidesharecdn.com/session2-150801083526-lva1-app6892/85/Introduction-to-MS-Office-11-320.jpg)
Introduction to MS Office
- 1. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 1 Word processor: It is an application program for manipulating text-based documents; the electronic equivalent of paper, pen, typewriter, eraser, and most likely, dictionary and thesaurus. It can display documents either in text mode, using highlighting, underlining, or color to represent italics, boldfacing, and other such formatting, or in graphics mode, wherein formatting and, sometimes, a variety of fonts appear on the screen as they will on the printed page. MS WORD: it is a word processing application programmed by Microsoft Company. Figure 1.0: Parts of MS Word 2007 Window
- 2. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 2 Basic Options in MS Word The Office Button The Ribbon Located where taskbars used to be, Ribbons graphically display the changing features as you click on the menu-bar tabs. It may take you time to adjust to the new locations of familiar options, but Ribbons may expose you to new commands and tools. The Ribbon allows you to… HOME tab: Change the Font, Paragraph and Heading styles and view the clipboard and editing options. INDEX tab: Lets you insert pages, tables, illustrations, links, headers, footers, text and symbols. Page Layout tab: This tab lets you alter page setup, background, themes, paragraph properties, and arrangement of document. This button provides quick access for creating, opening, converting, saving, printing, preparing, sending, publishing, and closing files. You click on it to see these options: New, Open, Save, Save As, Print, Prepare, Send, Publish and Close.
- 3. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 3 References tab: This tab lets you add table of contents, footnotes, citations, bibliography, captions, index and table of authorities. Mailings tab: Create envelopes and labels, use mail merge, write and insert fields, and preview results. Review tab: Use proofing techniques, insert comments, track changes, compare and protect documents. View tab: Change document and window layout, show/hide thumbnails, and view/record macros. Hiding your Toolbars 1. To remove your toolbar, right click on the blue section beside the View tab. 2. Choose Minimize the Ribbon. 3. You will see this: To view your Toolbars again, 4. Right click on the blue section beside View again. 5. Click Minimize the Ribbon again.
- 4. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 4 The Quick Access toolbar To customize the Quick Access toolbar 1. Right – click on the button you want to add to the Quick Access toolbar (for example Cut). 2. From the menu that appeared, select Add to Quick Access Toolbar. 3. The button will now appear on the Quick Access toolbar. Fixing Mistakes Undoing a Mistake 1. From the Quick Access toolbar, locate the Undo button. 2. Click once on the Undo button to undo the most recent action completed. 3. Click on the Undo button again to undo the second most recent action. Undoing Multiple Mistakes 1. From the Quick Access toolbar, locate the Undo button. 2. Click on the drop-down arrow of the Undo button. 3. From the list that appears, select the actions you wish to undo. Word will highlight the actions in orange. Redoing an Action 1. From the Quick Access toolbar, locate the Redo button. 2. Click once on the Redo button to restore your previous content. The Quick Access toolbar is located on the right of the Office button. It contains the three most frequently used buttons; Save, Undo, and Redo.
- 5. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 5 BASIC ACTIONS IN MS WORD (HOME TAB) Making a New Document 1. Click on your Office Button. 2. Select “New” from the menu. Then click “Create” on the dialogue box. Closing the Document 1. Click on your Office Button. 2. Select “Close”. 3. If your document is not yet saved, you will see this: To save document click “Yes”. To not save document click “No”. To cancel closing the document click “Cancel”. Saving Information on the Computer 1. Go to the Office Button. 2. Click Save As... 3. Click the down arrow in the “Save in” box. 4. Locate the directory you want your document to be saved in. 5. Click the textbox beside File name: 6. Type the name you would like to call your file. 7. Click Save. 8. Wait as the computer saves your file. TAKE NOTE! You should save your work as you go, about every two minutes. Once you have saved your work with a name you only have to click the save button beside the Office button to save changes or press CTRL plus S.
- 6. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 6 Practice Activities Activity #1 1. Type the names of 10 colours into your document. 2. Type one on each line using Enter on your keyboard. 3. Save the file and name it “Activity1”. 4. Close. Activity #2 1. Open a new page. 2. Type the names of the numbers one to twenty, one on each line. 3. Save this file. The file name is “Activity2”. 4. Close. Activity #3 1. Open a new page. 2. Type five kinds of animals, one on each line. 3. Save this file. The file name is “Activity3”. 4. Close. The HOME tab The Clipboard Group – Cutting, Copying and Pasting KEYBOARD SHORTCUT To simplify the process of cutting, copying, and pasting data use one of the following shortcut key combinations. To… Type… Cut CTRL + X Copy CTRL + C Paste CTRL + V Copying Words 1. Select the words you want to copy by highlighting them. 2. Click on the Home Tab. 3. Click on Copy. Cutting Words 1. Select the words you want to cut by highlighting them. 2. Click on “Cut”. 3. The words will disappear. Pasting Words 1. Click to the place in the page where you would like to paste. 2. Click paste.
- 7. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 7 The Font Group A font is the type of the text that you use. When you want to change your Font, make sure the Home Tab is active. This is where the font changes are. Changing Font Type 1. Select the words you want to change by highlighting them. 2. Click the drop-down arrow beside the font name in your Tools 3. Look through the different fonts and click on the font that you want. Practice Activity: Font Type Activity #1 1. Type the days of the week, one on each line. 2. Select Monday. 3. Change the font to ‘Monotype Corsiva’. 4. Deselect Monday. Activity #2 1. Select Thursday. 2. Change the font of Thursday to ‘Georgia’. 3. Deselect Thursday. Activity #3 1. Select Sunday. 2. Change the font of Sunday to ‘Verdana’. 3. Deselect Sunday. 4. Save the document and name it as “Activity4”.
- 8. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 8 Changing Font Size 1. To change font size select the words you want to change. Highlight them. 2. Click on the drop-down arrow beside the font size. 3. Click on the Font Size you want. Practice Activity: Font Size Activity #1 1. Open the “Days.docx” document. 2. Select Tuesday. 3. Change the font size for Tuesday to 48. 4. Deselect Tuesday. Activity #2 1. Select Wednesday. 2. Change the font of Wednesday to size 26. 3. Deselect Wednesday. Activity #3 1. Select Sunday. 2. Change the font size of Sunday to 8. 3. Deselect Sunday. Changing Font Colour 1. Select the words you want to change by highlighting them. 2. Click on the drop-down arrow beside the “A” here. 3. You will see your colour options. 4. As you move your mouse over the colours, your selection will change to show you what each colour will look like. 5. Click on the box of the colour you want. 6. If you do not like that colour, you can choose a different one. You can change the font size using this arrow. The standard size is 12 but you can make it bigger or smaller.
- 9. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 9 Practice Activity: Font Colours Activity #1 1. Open a new document and type your first and last name. 2. Select your whole name. 3. Change the font colour to blue. 4. Change the font to Lucinda Handwriting. 5. Change the font size to 72. 6. Type your street address. 7. Select your address. 8. Change the colour of your address to red and the font size to 18. 9. Change the font of your address to Tahoma. 10. Save the document and save it as “Activity5”. How to Change Font Styles This is where your font styles are located. 1. Select the words you want to change by highlighting them. 2. Click on the letter of what you want to do. 3. To Bold click 4. To change to Italics click 5. To underline click 6. To undo style just click the letter again and it will change back. 7. To change the style of Underline you want to use, click the drop – down arrow beside the 8. 9. Click on the type of Underline that you want. This is bold This is italic This is underlined
- 10. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 10 Practice Activity: Font Styles Activity #1 1. Open Activity5 2. Select your name. 3. Change the font of your name to ‘Monotype Corsiva’. 4. Change the colour of your name to purple. 5. Change the font of your name to size 72. 6. Underline your name. 7. Deselect. 8. Type the name of your barangay. 9. Select the name of your barangay. 10. Change the style of your barangay to italics. 11. Bold the name of your barangay. 12. Deselect. 13. Quick save the file and close it. Paragraph Group The computer can put things on the left, in the center or on the right of the page. 1. Select the text that you want to align by highlighting it. 2. Then click on the direction you want it aligned. 3. When you click on the alignment you want, it will change to an orange colour. Practice Activity: Alignment Activity #1 1. Create a new Document. 2. Type the four seasons, one on each line. 3. Change each word to a different font. 4. Change each word to a different size. 5. Change each word to a different colour. 6. Put the words in the center. 7. Save as ‘Activity6’. Left alignment Center Right Justified
- 11. [OFFICE APPLICATION 2007] SESSION 2 ACTS Computer College-Infanta | by: maria cristina b. nazareno 11