Migrating a Vignette Website to Drupal: Story of Multnomah County
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Multnomah County migrated their website from Vignette to Drupal to reduce costs and improve usability. They conducted a successful pilot project using Drupal that demonstrated improvements like easier content editing, media handling, search, and uptime compared to their Vignette system. This led them to fully migrate over 50 sites to Drupal hosted on Amazon Web Services, reducing annual licensing and staffing costs while gaining capabilities previously not available in Vignette.
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Migrating a Vignette Website to Drupal: Story of Multnomah County
- 1. Migrating a Vignette Website To Drupal: Story of Multnomah County Joshua Mitchell Bryan House Applications Manager Sr. Director, Marketing Multnomah County Acquia @bryanhouse
- 2. Upcoming Webinars Thursday February 17th 9am ET / 2pm UTC – Client Advisor Webinar - Drupal Staging and Deployment Best Practices Thursday February 24th 9am ET / 2pm UTC - A Look Under the Hood at Acquia Hosting for Drupal Websites Thursday February 24th 1pm ET / 6pm UTC - Building Killer Developer Communities Fast with Drupal Commons Thursday March 24th 1pm ET / 6pm UTC - Mobile-izing Your Organization with Drupal Register Today - http://acquia.com/webinars
- 3. Upcoming Training Events - February & March 2011 http://training.acquia.com/events February 23-25, Leuven, Belgium March 7-9, Edinburgh, Scotland – Drupal Module Development – Drupal in a Day Throughout February - March in Victoria, – Site Building with Drupal Vancouver, Calgary, Toronto and Montreal March 21-24, Washington DC Canada – Drupal in a Day – Drupal in a Day – Site Building with Drupal – Site Building with Drupal March 29-31, Paris, France – Theming and Module Development – Drupal in a Day March 1-3, Geneva, Switzerland – Site Building with Drupal – Drupal in a Day – Site Building with Drupal Register for Drupal Training in your area
- 4. Training @ DrupalCon: Upgrading from Drupal 6 to 7 Conduct upgrades of sites, identify pitfalls and gotchas Learn methods and best practices for development to ease upgrading to Drupal 7 Instructor Team: – Erik Webb - Professional Services, The Inspector – Jacob Singh - Engineer in Drupal Gardens, Mr. Media – Joshua Brauer - Client Advisor, Dr. Deployment
- 5. Introduction Joshua Mitchell –Applications Manager General Government / Open Source –Multnomah County
- 6. Migrating from Vignette to Drupal The Story of Multnomah County Joshua Mitchell, IT Applications Manager, General Government and Open Source, Multnomah County, Oregon
- 7. We started with a simple plan... Redesign the website Migrate from Vignette 7.3 to 7.5 in the process A new CMS was off the table
- 8. 1 year later Redesigned look and feel County Chair Website (redesigned twice) Homepage and three commissioners Only three other sites had been migrated
- 9. Decision points Vignette 7.6 released Multnomah County hires first ever Open Source manager OpenText buys Vignette Vignette 8 released Chance to test out cloud computing
- 10. Vignette Costs Typical year cost is $143,711 in licensing and maintenance Includes: Per CPU licensing Adapters for MS Office and MS Email/Exchange Rich Text Editor (Extron and later ePhox) Web Log Reporting Vignette Portal - a tool for aggregating content into a common "portal" often used for Intranets ...and paying for lots complicated licensing language
- 11. Vignette Costs (continued) Full-time Vignette developer Full-time Java/Vignette contractor Full-time web designer Full-time web manager (content and planning) Two part-time content specialists Part-time project manager Part-time trainer
- 12. Why we decided to change directions Not about price... but that didn't hurt
- 13. Why we decided to change directions Usability Adding and editing content was cumbersome.
- 14. Why we decided to change directions Training As the number of launched sites on Vignette grew, we realized that training time was getting out of hand. Continuous requests for ad hoc training or content edits by developers rather than content owners.
- 15. Why we decided to change directions Features Image resizing (custom module $$) Media handling (custom code $$) Document management (additional license $$) Adding these capabilities would have been costly additional licenses from Vignette.
- 16. Pilot Project April 12 - Executive buy in April 19-21 - DrupalCon San Francisco (Crash Course) June 21 - Hired Open Source (Drupal) Developer June 30 - Launched Public Affairs Office and Jobs sites August 1 - Pilot concludes and is declared a success
- 17. Pilot Project Successes System handles images Drupal allows users to upload full size images and associate those images with other content. Upon display, Drupal dynamically resizes, compresses, and generates the image in three different sizes: thumbnail, display and large. These can all be used for several slideshow solutions in the future and additional sizes can be added as needed for instant generation. System handles video and slideshow media We have successfully created a standard way to display YouTube, Flickr and other common media types.
- 18. Pilot Project Successes Can categorize and tag content This is base functionality in Drupal. For the pilot site we are using tags and have a dynamically generated tag cloud. System supports friendly URLs Path aliases and global redirect give us friendly web addresses that search engines love. Revision control finally implemented Moved the Drupal code base into an externally hosted subversion account. Includes ability to deploy code up our development stack.
- 19. Pilot Project Successes RSS out of the box This is base functionality in Drupal. All of our news and events is automatically published to RSS feeds. Powerful templating We easily matched our look and feel and it is much easier to role new features with a consistent design throughout the site. Search Starting with a module that integrates Google Custom Search Engine. We have plans to move to Apache Solr and faceted search.
- 20. Pilot Project Successes Site archive and restoration Backup and Migrate module takes a database snapshot every two hours. Twice a day, we back up all the files on the site to all our development environments and an internal server. Before every code change we snapshot the entire server as a restore point. Site launches at the touch of a button No developers are harmed in the making of a site. We can now create a new site within seconds. (We used this to our advantage to create a Google Apps training site on the fly in about 2 hours.)
- 21. Pilot Project Successes Webforms Our users can be trained to create their own webforms for collecting data and creating complicated contact forms. Blogs, comments, public interaction, oh my While we've been slow to release new blogs, Drupal gave us the ability to role blog functionality into any new site. (Warning... your government users may not be ready for this.)
- 22. Drupal Stack AWS and Drupal: Two great tastes that go great together Amazon’s Elastic Computing (EC2) environment with Elastic Block Storage (EBS) Pressflow (optimized version of Drupal) Special configuration Varnish for HTTP caching Memcached for MySQL caching APC for PHP caching
- 23. Drupal Stack Elastic IP allows us to hot swap our UAT and Production environments in ~3 seconds. Estimated load capability of ~20,000 page views per second.
- 24. Uptime Comparison Vignette - Public Websites August 2010 through January 2011
- 25. Uptime Comparison Drupal - Public Websites August 2010 through January 2011
- 26. Drupal Costs No licensing or maintenance costs for our environment Server costs are slightly less due to Amazon Web Services environment. Use a package repository specifically designed for optimized Drupal build. Full 3-server AWS stack costs about $500 per month including instance run time and bandwidth usage. Fluctuates based on actual usage. Hosted subversion is $50 per month.
- 27. Drupal Costs (continued) Full-time Drupal developer Full-time Java developer retrained to Drupal Full-time web designer Full-time web manager (content and planning) Two part-time content specialists Part-time project manager Part-time Drupal trainer
- 28. Thank you The finishing crew Helped along the way Archie (Linux admin) Larry (integration) Arun (engineering) Mike (integration) Bob (engineering) James (design) Moved on along the way Julia (planning) Kashif (engineering) Rachel (content) Nadya (project mgmt) Sanne (content) Lee (training) Stacey (training) Xingwu (engineering)
- 29. Acquia [start!] is Your Enterprise Drupal Guide [ enterprise deployment ] © 2011 Acquia, Inc. All rights reserved.
- 30. Start off right [start!] with hands-on [Learn] training [ enterprise deployment ] © 2011 Acquia, Inc. All rights reserved.
- 31. Solutions to [start!] build great Drupal web [Build] experiences [ enterprise deployment ] © 2011 Acquia, Inc. All rights reserved.
- 32. Cloud service [start!] platforms for rapid, reliable deployments [Deploy ] [ enterprise deployment ] © 2011 Acquia, Inc. All rights reserved.
- 33. Enterprise [start!] 24x7 support from Drupal professionals [Operate] [ enterprise deployment ] © 2011 Acquia, Inc. All rights reserved.
- 34. The Acquia Advantage Training and Education + Professional Services + Global Partner Community + Drupal Platform as a Service + Expert Drupal Support + Cloud-based Services + [ A Drupal Sure Thing ] © 2011 Acquia, Inc. All rights reserved.
- 35. Questions For more information, visit: – http://acquia.com – http://twitter.com/acquia – http://acquia.com/facebook Contact us: Recording of today’s event and slides – [email protected] will be posted at: http://acquia.com/resources/ – 888.9.ACQUIA recorded_webinars Try Drupal 7 today, for free – Sign up at http://drupalgardens.com Sign up for a free 30-day Acquia Network Trial – http://acquia.com/trial